Privacy policy

  1. The purpose of this Privacy Policy is to detail how the Laurentis Energy Partners Inc. (Laurentis) collects, manages and processes personal data, including for example: www.laurentisenergy.com, the recruitment platform laurentisenergy.bamboohr.com (Recruitment Platform), and the purchasing portal Biddingo www.biddingo.com (Purchasing Portal)(hereinafter collectively referred to as the Sites).
  2. The data controller is Laurentis Energy Partners Inc., whose registered office is at 700 University Avenue, Toronto, ON, M5G 1X6.
  3. This Privacy Policy identifies the personal information we intend to collect and the purpose for doing so. By continuing to engage with Laurentis, you consent to such collection. If we intend to collect any other personal information not identified in this Privacy Policy or intend to use the personal information identified in this Privacy Policy for a purpose not identified here, then we will notify you of the intended collection and seek your consent to do so for the purposes we identify.

    4. What data do we collect?

  4. We may collect your personal information, through emails, phone calls, video calls with our teams, or accounts involving recruitment or purchasing, including:
    • contact information (such as name, phone and fax number, email and postal address) for you or for others (e.g., principals in your business),
    • information used to create your online account (such as an individual’s name, password and security question and answer),
    • biographical and demographic information (such as date of birth, age, gender, job title/position, marital status and dependent, spousal and other family information),
    • purchase and customer/vendor service history,
    • financial information (such as payment information, including name and billing address); bank account information; financial statements; income; and credit score),
    • location data (such as data derived from your IP address, country and postal code) and the precise geolocation of your mobile device where we have provided notice and choice, or if you have a keypass, when you have used it at an office or facility, as appropriate,
    • audio, electronic, or visual information,
    • contact information you provide about friends or other people you would like us to contact,
    • if you are at a facility or office location, your image through video surveillance,
    • technical information such as the type of computer operating system or domain name of the website you linked to our Sites, browsing actions and cookies, and
    • other information if you submit it to us through the Contact Us feature on our Sites.
  5. This data is therefore provided voluntarily, apart from the IP address, and technical information, which is recorded automatically.

    6. How do we collect your data?

  6. We will only collect personal information where you provide consent for us to access and retain it for purposes we identify.
  7. We collect data and process data when you:
    • make an inquiry regarding our products or services,
    • place an order for any of our products or services,
    • voluntary survey information may also be collected and may be used for a variety of internal purposes to review and improve the services we provide,
    • use or view our Sites via your browser's cookies,
    • you send an application to work for us,
    • you agree for us to perform background checks on you, and
    • attend at our offices/facilities.

    How will we use your data?

  8. We collect personal data for several purposes:
    • answer questions and requests,
    • managing recruitment,
    • manage the customer or vendor relationship.
    • technical troubleshooting, statistical analysis and improving the online experience for you,
    • managing security of facilities or offices in which Laurentis operates.
  9. The legal bases for processing are as follows:
    • the execution of a contract within the framework of the customer/vendor relationship or pre-contractual measures taken at the request of the customer/vendor,
    • our legitimate interest in managing recruitment and business management. These include identifying and evaluating candidates for positions, record-keeping related to hiring processes, analyzing the hiring process and outcomes, and conducting background checks, where permitted by law,
    • where necessary for the maintenance or the performance of a legal relationship between Laurentis and you,
    • after obtaining your freely given, explicit and informed consent where required by applicable law,
    • where necessary for complying with an obligation imposed on Laurentis by applicable law, regulation, or governmental authority,
    • where Laurentis has a legitimate interest that, on balance, justifies the processing, and
    • where there are exceptional situations that threaten the life, health or security of you or of another person.

    Data recipients & third party usage

  10. The recipient of your personal data is Laurentis.
  11. Personal information may be shared within Laurentis for the purposes specified above, provided that those processing personal information adhere to this Privacy Policy. Laurentis may also share or transfer personal information in the following circumstances:
    • Laurentis may provide personal information to selected suppliers or service providers hired to perform certain processing or other services on its behalf. Laurentis will strive to ensure that new supplier engagements provide for processing of personal information in a manner consistent with this Privacy Policy and applicable law by means of a legal relationship established through a contract or other legally permissible means. Under such contracts, suppliers must implement adequate security measures and may only process personal information in accordance with Laurentis’s instructions.
    • We reserve the right to transfer to relevant third parties any information we have about you in the event of a potential or actual sale or transfer of all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, divestiture, dissolution or liquidation) or other business combination. In such case, we will require the relevant third parties to provide comparable levels of protection as the Laurentis provides with respect to the information we share.
    • On candidates through the recruitment process, we may be required to disclose certain data to other third parties (1) as required by law; (2) to protect our legal rights to the extent authorized or permitted by law; or (3) in an emergency where the health or safety of a candidate or other individual may be endangered.
    • Laurentis may disclose certain personal information to other third parties where required by law to protect its legal rights.

    How we protect your personal information

    Security
  12. We employ all reasonable industry standard measures to protect against unauthorized access, disclosure, modification or destruction of the information we collect and our levels of safeguards correspond to the level of sensitivity of the information.
    13. Retention
  13. We retain your information for as long as necessary or relevant for the listed purposes in this Privacy Policy, or as required by any applicable legal and retention obligations.

    14. How do we store your data?

  14. We will store your data in our computer systems located within Canada and will retain your data for as long as it remains accurate for contacting you. There is an adequacy decision by the European Commission relating to privacy in Canada. This concluded that Canada provides adequate protection for personal data transferred from the European Union to recipients subject to the Personal Information Protection and Electronic Documents Act (PIPEDA).
    15. Marketing
  15. Unless you ask us not to, we may contact you via email in the future to share news and updates relevant to your original inquiry, or changes to this Privacy Policy. Any such communications you receive from us will comply with all applicable law and will include an option for you to unsubscribe or “opt-out” of receiving such communications in the future.

    16. What are your data protection rights?

  16. In accordance with the General Data Protection Regulation (GDPR) and/or PIPEDA, where applicable, you have rights over your personal data. In addition to the below, you have the right to withdraw consent at any time when requested and to define guidelines for the fate of your data after your death.
    17. Right of access
  17. You have the right to access your data. In this context, you may obtain from Laurentis confirmation that it is processing its personal data, a copy of these and all the following information:
    • the purposes of the processing,
    • the categories of data concerned,
    • the recipients of the data including the case where a transfer of data outside the European Union was to take place, where applicable,
    • the period of retention of the said data,
    • the rights it has over its data,
    • the right to lodge a complaint with a supervisory authority,
    • the existence or otherwise of automated decision-making including profiling and the consequences of that automated decision.
    Right of rectification
  18. You have the right to obtain rectification of data that is inaccurate or incomplete.
  19. You have the ability to rectify your data itself by connecting to your candidate space on the recruitment platform or customer/vendor on the appropriate portal. You may also contact the teams involved when you have been contacted through the Sites’ contact page.
    20. Right to erasure
  20. You can request the erasure of your data when one of the following reasons applies:
    • the data are no longer necessary for the purposes of the processing,
    • consent has been withdrawn and no other legal basis applies to the processing,
    • you objected to the processing and there are no compelling legitimate reasons to continue the processing or the data were used for commercial prospecting,
    • the data were illegally processed,
    • the data must be deleted to comply with a legal obligation, or
    • the data was collected when you were a minor.
  21. However, you are informed that data erasure is not possible when processing is necessary to:
    • the exercise of the right to freedom of expression,
    • compliance with a legal obligation, and
    • the establishment, exercise or defence of the right to justice.
  22. In some instances, you can exercise your right directly in your candidate space on the Recruitment Platform or Purchasing Platform.
    23. Right to limitation of processing
  23. You may request the limitation of the processing concerning you when:
    • the accuracy of the data is disputed, and that the controller verifies this accuracy,
    • the processing is illegal and you want to limit the use of your data rather than erase it,
    • the controller no longer needs the data but it is still necessary for you to observe, exercise or defend your rights in court,
    • you have objected to the processing of your data, and the controller must verify your request.
    Right to portability
  24. You may request to receive all the data concerning you, in a machine-readable format, or to have it sent to another controller.
  25. You can exercise this right directly in your candidate space on the recruitment platform, or by contacting Laurentis.
    26. Right to object
  26. If you object to Laurentis processing your personal information, we will stop if it is justified under applicable law, such as when your life or health is at risk due to the processing. You also may object to being subject to a decision that is made as a result of automated processing that produces a legal or significant effect on you. However, we are still able to process your information when you requested the processing or when necessary for the legal relationship between Laurentis and you. If this is the case, you may still give your views on the automated decision.
  27. You have the right to object to processing of personal information by Laurentis for marketing purposes where allowed by applicable law. The exercise of this right to object may be superseded where Laurentis can demonstrate that its compelling legitimate interest in continuing the processing overrides your interests or fundamental rights and freedoms.
    28. Automated decision
  28. You have the right not to be subject to a decision based solely on automated processing, including profiling, unless:
    • the decision is necessary for the conclusion or performance of a contract,
    • the decision is authorized by the legislation in force, or
    • the decision is based on your consent.
  29. Your personal data are never subject to a decision based exclusively on automated processing.

    30. What are cookies and how do we use them?

  30. Laurentis uses cookies and similar technologies in a range of ways to improve your experience on our Sites. Cookies are small pieces of file data that are stored on your computer or other device when websites are loaded in a browser. The purposes of these cookies are:
    • remembering your individual selected preferences,
    • remembering if you visited our Sites before,
    • recognizing your device, and
    • understanding how you use our Sites.

    What types of cookies do we use?

  31. There are a number of different types of cookies:
    • Functionality - Laurentis uses these cookies so that we recognize you on our Sites and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
    • Advertising - Laurentis uses these cookies to collect information about your visit to our Sites, the content you viewed, the links you followed and information about your browser, device, and your IP address. Laurentis sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our Sites.

    How to manage your cookies

  32. Many browsers are initially configured to accept cookies, but you can change your browser settings to refuse cookies or be alerted when a cookie has been placed on your browser. If you decide to disable cookies on our Sites, you may not be able to take full advantage of all our Sites’ features once you have done so.

    33. Privacy policies of other Sites

  33. Our Sites contains links to other sites, including the Laurentis page on the following social networks:
    • LinkedIn,
    • Twitter,
    • YouTube.
  34. Please be aware that we are not responsible for the content or privacy practices of such other sites or the management of personal data on those sites. We encourage you to be aware when you leave our Sites and to read the privacy statements of any other site that collects personally identifiable information.

    35. Changes to our Privacy Policy

  35. Laurentis keeps its Privacy Policy under regular review and places any updates on this webpage.

    36. How to contact us

  36. If you have any questions about Laurentis's Privacy Policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. Please use the Contact Us form to get in touch with us or write to us at the below address:
    37. Laurentis Energy Partners
    889 Brock Road
Pickering, ON
    L1W 3J2
    Canada

    How to contact the appropriate authorities

  37. Should you wish to report a complaint or if you feel that Laurentis has not addressed your concern in a satisfactory manner, you may contact the Privacy Commissioner of Canada, or the GDPR Supervisory Authority for your local country.
    38. Office of the Privacy Commissioner of Canada
    Address 30, Victoria Street, Gatineau, Quebec, K1A 1H3
    Online link: https://www.priv.gc.ca/en/contact-the-opc/contact-the-information-centre/
    Phone (+1) 800-282-1376
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